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Temporary Administrative Support

Temporary Portland, Maine
  • Location: Portland, Maine
  • Type: Temporary
  • Job #19818

Temporary Administrative Specialist I – Annual Giving Support

Our client is seeking a highly organized and detail-oriented individual to fill a temporary administrative position, working under the direction of the Annual Giving Manager. This position plays a crucial role in providing administrative, project, and operational support for both the Annual Giving Program and Philanthropy Department.

Key Responsibilities:

Administrative Support:

  • Provide operational support to departmental leadership.
  • Perform support duties requiring experience, skill, and knowledge of organizational policies and practices.
  • Utilize various business software applications for correspondence, database management, reporting, presentations, and more.
  • Maintain files, records, and complex calendars.
  • Manage office supplies and equipment, including scheduling service appointments.

Customer Service:

  • Handle incoming calls, visitors, mail, and email.
  • Serve as a resource for employees regarding departmental policies and procedures.
  • Demonstrate professionalism and discretion in interactions with various stakeholders.

Project Support:

  • Coordinate events within the department.
  • Act as a member of the department project team, seeking guidance when necessary.
  • Assist with project data collection and provide comprehensive support for departmental projects.

 

Qualifications:

  1. Education: High school diploma or GED preferred. Bachelor’s degree preferred.
  2. Experience: 4-5 years of experience in an administrative support role preferred.
  3. Strong written and oral communication skills.
  4. Demonstrated experience with Microsoft Office suite products.
  5. Strong interpersonal, multi-tasking, and problem-solving skills.
  6. Strong organizational skills with the ability to prioritize competing deadlines.

If you are a motivated individual with a high level of attention to detail and excellent critical thinking skills, we invite you to apply. Please submit your resume today!
$20-23/hr
M-F, 8-4:30 onsite for 3+ months

Apply to: Temporary Administrative Support

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ProSearch is Maine’s premier staffing and recruiting firm. Our job is to connect great people with great opportunities. Established in 1994, ProSearch helps Maine’s top employers build their teams by recruiting just the right people – from temp/temp-to-hire, to IT consulting, to direct hire- for just the right positions.

ProSearch is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration without regard to race, creed, gender/sex, marital status, sexual orientation, citizenship status, color, religion, national origin, age, disability, veteran status, or any other status protected under local, state or federal laws.

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