HR Associate

Direct Hire Scarborough, Maine
  • Location: Scarborough, Maine
  • Type: Direct Hire
  • Job #18527
The HR Associate works directly with the Human Resources Manager to ensure that all human resource processes and administrative functions for the organization are carried out in a timely manner to ensure compliance.  

Primary Job Responsibilities include (but are not limited to):
Human Resource functions
  • Processes all aspects of employee information from initial hire process to termination including:  timekeeping and benefits carrier systems to ensure accurate record keeping.
  • Coordinates and tracks all components of new hire training along with maintaining ongoing professional development tracks for each department by utilizing the company’s Learning Management System (LMS) in Paylocity.
  • Provides recruitment support by scheduling phone screens, interviews, contacting candidates.
  • Coordinates new hire on-boarding, including orientation, new hire paperwork, and initiating reference and background checks; coordinates new hire photos for website in conjunction with Marketing team.
  • Participates in various HR workflows (such as but not limited to I-9 forms, EEO tracking, employee benefit program, workers compensation claims, unemployment forms, COBRA administration, etc.) by compiling, filing and distributing appropriate electronic and physical paperwork.
  • Assists with the preparation of the performance review process, including 360 reviews.
  • Provides administrative support with the open enrollment process including answering day-to-day employee questions.
  • Provides back-up support with payroll process.
  • Ensures all up-to-date legal postings are placed in  designated areas within established timeframes.
  • Special projects as assigned.

Other duties
  • Coordinates/organizes company-wide social events and outings.
  • Provides support with administration of the company’s uniform program.
  • Provides administrative support as needed to other departments.

Position Requirements/Expectations
  • Three to five years of previous HR experience
  • Exercises sound judgment and exhibits strong decision-making and problem-solving skills
  • Displays exceptional interpersonal communication and leadership skills, with particular attention to confidentiality
  • Interacts with employees in a positive and helpful manner at all times
  • Promotes company policies and procedures by leading by example
  • Ability to maintain strong attention to detail in a fast-paced environment
  • Ability to anticipate work needs and interact professionally with a diverse team
  • Must be proficient in Microsoft Office (Excel, Word, Outlook)
  • Must have excellent multi-tasking skills
  • Must have excellent written, verbal and presentation communication skills
  • Must have the ability to stay focused in an extremely active/open office environment

Apply to: HR Associate

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ProSearch is Maine’s premier staffing and recruiting firm. Our job is to connect great people with great opportunities. Established in 1994, ProSearch helps Maine’s top employers build their teams by recruiting just the right people – from temp/temp-to-hire, to IT consulting, to direct hire- for just the right positions.

ProSearch is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration without regard to race, creed, gender/sex, marital status, sexual orientation, citizenship status, color, religion, national origin, age, disability, veteran status, or any other status protected under local, state or federal laws.