Payroll Manager
Direct Hire
Portland, Maine
The Payroll Manager must have knowledge of wage and hour laws. They must maintain a strong internal control environment that is supported by best practices and adherence to federal and state regulations and must have proficiency in working with mainframe accounting software, accounting spreadsheets, and word processing. Successful candidates will have the judgment and initiative to operate independently and ensure the completion of all required functions, reports, analyses as well as special projects with minimal supervision from the Assistant Controller.
Responsibilities:
- Oversee the day-to-day operations and bi-weekly processing of payroll and maintain employee records, including proper training of Payroll Specialist.
- Review quarterly State and Federal tax reporting prepared by ADP prior to ADP filing those reports.
- Prepare general ledger account reconciliations and various payroll reports.
- Assist with yearend audits including self-insured worker's compensation audit and organization's financial statement audit.
- Remain up to date on changing tax codes and payroll-related regulations.
- Assist with problem-solving and ongoing improvements in payroll processing and implementation.
- Act as a liaison between Payroll and Human Resources as well as participate in the organization's HR/Finance shared meetings.
- Participate in the annual agency / program budget process and forecasting throughout the fiscal year, providing rolling budgets as necessary.
- Update key performance indicators and ratios as established by the Chief Financial Officer and/or Controller.
- Participate in the implementation of simplifying and streamlining processes.
- Prepare various financial and statistical excel spreadsheets and schedules as necessary.
- Assist in maintaining the agency's system of accounts through.
- Month-end and year-end journal entries and monthly account reconciliations.
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personnel networks; participating in professional societies.
- Assist accounting staff in the absence of other finance leaders.
- Perform various other duties as deemed appropriate and necessary by the Assistant Controller.
- A Bachelor's degree in Accounting, Business, or Finance; a Certified Payroll Professional Certification (CPP) preferred.
- Minimum of five (5) years of experience in a field related to payroll management, supervision and processing, administration of finances, and financial accountability preferred.
- Experience with ADP payroll processing preferred.