Office Manager

Direct Hire Portland, Maine
  • Location: Portland, Maine
  • Type: Direct Hire
  • Job #18015

Our client, a commercial real estate firm in Portland, ME, is seeking an Office Manager to add to their team. Successful candidates will have previous administrative and office support experience in a professional, fast-paced environment. This role will support multiple, busy brokers so prioritizing and attention to detail are imperative. 

Responsibilities

  • Day-to-day operations (opening/closing, answering phones, etc.)
  • Provide support to brokers (typing, scanning, copying, researching tax, deed, and zoning information, etc.)
  • Prepare real estate contracts, leases, letters of intent, listing agreements, invoices, etc.
  • Ensure all forms are up-to-date and in compliance
  • Maintain up to date MCAR and MLS templates on the server
  • Order office supplies, maintain phone system and all equipment leases/ownership
  • Assist with general IT needs and contacting our IT company
  • Manage incoming/outgoing mail and postage meter
  • Set up new brokers/leaving brokers
  • Maintain brochure and templates filing cabinet
  • Maintain listing key box and sign-out information
  • Tidy and stock kitchen
  • Create brochures, prepare property inventories, etc.
  • Maintain our current listings accurately and input/update/remove listings on the website, NECPE, LoopNet, MLS, and any other websites as needed
  • Input data and maintain company transaction databases
  • Manage sign orders (with marketing director)
  • Maintain and update data spreadsheet for the annual Industrial Market Survey

Requirements

  • Previous office/administrative experience in a professional setting (real estate experience a plus)
  • College Degree, preferred
  • Experience with Adobe InDesign & Photoshop is a plus
  • Must love dogs! – it is a dog-friendly office

The position is full-time, Monday-Friday, 8:30am – 5:00pm.

Salary will depend on experience and includes benefits.

ProSearch is proud to be an affirmative action / equal opportunity employer. All qualified applicants will receive consideration without regard to race, creed, gender/sex, marital status, sexual orientation, citizenship status, color, religion, national origin, age, disability, veteran status, or any other status protected under local, state, or federal laws.

 

Apply to: Office Manager

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ProSearch is Maine’s premier staffing and recruiting firm. Our job is to connect great people with great opportunities. Established in 1994, ProSearch helps Maine’s top employers build their teams by recruiting just the right people – from temp/temp-to-hire, to IT consulting, to direct hire- for just the right positions.

ProSearch is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration without regard to race, creed, gender/sex, marital status, sexual orientation, citizenship status, color, religion, national origin, age, disability, veteran status, or any other status protected under local, state or federal laws.