Administrative Assistant

Direct Hire Kennebunk, Maine
  • Location: Kennebunk, Maine
  • Type: Direct Hire
  • Job #17997

Our client is seeking an experienced Administrative Assistant to join their professional services office located in Kennebunkport, Maine, and/or Portsmouth, NH. Client interaction is a large part of this role, and the successful candidate will have experience as a cohesive team member providing superior client experiences. This role is 100% onsite.

Responsibilities:

  • Answer phone calls or greet incoming clients with care and attention.
  • Schedule client meetings.
  • Be proactive and anticipate client questions or needs.
  • Continually update and maintain client contact records using company CRM software.
  • Scan, file, and upload documents daily.
  • Prepare the advisors for client/prospect meetings.
  • Track all pending paperwork and pending tasks.
  • Prepare and send outgoing mail including any overnight packages.
  • Be prepared for all office team meetings. Review items for discussion, print agenda, etc.
  • Review and be up to date on all compliance policies and procedures.
  • Review audit preparations are ready for a surprise audit at any time.
  • Review office supplies and make sure all supplies are continually stocked.
  • Create mailing lists and mail letters/invites as needed.
  • Assist with various aspects of the planning of our events.
  • Attend events and represent the organization.

Apply to: Administrative Assistant

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ProSearch is Maine’s premier staffing and recruiting firm. Our job is to connect great people with great opportunities. Established in 1994, ProSearch helps Maine’s top employers build their teams by recruiting just the right people – from temp/temp-to-hire, to IT consulting, to direct hire- for just the right positions.

ProSearch is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration without regard to race, creed, gender/sex, marital status, sexual orientation, citizenship status, color, religion, national origin, age, disability, veteran status, or any other status protected under local, state or federal laws.