Human Resource Administrator

Direct Hire Portland, Maine
  • Location: Portland, Maine
  • Type: Direct Hire
  • Job #17792

Our client has an immediate opening for a full-time Human Resource Administrator for their Portland, Maine office. This position is responsible for the smooth day-to-day operations of Human Resource Payroll and Benefits in addition to recruiting, new hire orientation, employee relations, performance management, workers compensation, employment files, training, and compliance.



  • Handling all aspects of Payroll and HR administration for to over 70 employees in 7 locations throughout Maine.
  • Responsible for an accurate, timely, payroll process. This includes time collection, processing of payroll, appropriate payroll deductions.
  • Coordinates and assists with the recruiting process including job postings, interviewing, background checks, reference checks, and selection in collaboration with Supervisor/Manager.
  • Centralized HR contact for employees and supervisors regarding policy interpretation, performance management, and employee relations.
  • Acts as the company liaison with new and current employees providing new hire orientation and benefits enrollment as needed.
  • Leads and coordinates internal employee communications.
  • Acts as the liaison between employees and its employee benefits providers (health, disability, retirement, etc.) sharing information, answering questions, and resolving issues in a timely manner.
  • Maintains complete, accurate and up-to-date employee records and files.
  • Assists in developing, implementing, and communicating all policies and procedures related to Human Resources, Payroll, and Benefits.
  • Additional responsibilities and projects will be assigned based on skills, experience, and schedule.



  • 1-2 years of experience in payroll administration.
  • 2-3 years of experience in Human Resource management including recruiting, new hire orientation, employee relations, performance management, worker’s compensation, employment files, trainings, and/or compliance.
  • Able to work independently. Self-motivated. Self-starter.
  • Proven administrator, clear communicator, and team player.
  • Ability to manage routine responsibilities both efficiently and accurately.
  • Must be organized, detail-oriented, and able to multi-task.
  • Solid technical skills including payroll, HRIS and Microsoft Office
  • Some travel to various center locations required.
  • Prior experience in fast paced healthcare environment preferred.
  • Bachelor’s Degree is strongly preferred.

Apply to: Human Resource Administrator

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ProSearch is Maine’s premier staffing and recruiting firm. Our job is to connect great people with great opportunities. Established in 1994, ProSearch helps Maine’s top employers build their teams by recruiting just the right people – from temp/temp-to-hire, to IT consulting, to direct hire- for just the right positions.

ProSearch is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration without regard to race, creed, gender/sex, marital status, sexual orientation, citizenship status, color, religion, national origin, age, disability, veteran status, or any other status protected under local, state or federal laws.