Our client, based in Downtown Portland, is seeking a Director of Finance to oversee financial management and has supervisory responsibility for the Facilities and IT areas. The position assists in the general administrative leadership and management of operations and supervises expenditures relating to building maintenance, grants and restricted gifts, supplies, and equipment. The primary challenge of this position is to effectively manage the financial health of the organization and to be responsive to the often-immediate needs of the staff and administration while maintaining on-going activities.
*This is NOT a remote opportunity
- The Director of Finance is responsible for all aspects of the organization's financial management, including but not limited to; budget preparation, control of all receipts and disbursements, grant and restricted gift expense tracking, banking transactions, monthly financial reporting and analysis, and preparation for the annual audit.
- This person works with the Executive Director and Trustees in preparing the budget and with city officials in managing and monitoring budgetary matters as well as capital improvement project requests. The Director of Finance participates at monthly Board meetings, reporting on financial matters. In conjunction with the Executive Director and Finance Committee, the Director of Finance also monitors and reports on all investment funds and is the staff liaison for the Board’s Finance Committee meetings.
- Negotiates, evaluates, and maintains insurance coverage, service contracts, and purchase and/or lease agreements for building, systems, and equipment, including elevators, HVAC, photocopiers, and computers. This person is responsible for facility management and supervision of the Facilities Manager and the IT Manager.
- Serves as a resource to the organization’s administration, trustees, and staff in evaluating the financial implications of staffing, programming, and purchase decisions, and represents the administration in on-going and ad hoc committee work.
- Meets regularly with the Executive Director and other Directors. These meetings serve as an opportunity for managers to share ideas, plans, concerns and projects with one another; to consider the goals and objectives of the Library; and to recommend policies and plans to implement those goals and objectives.
- Provides new employees with payroll information and serves as a liaison with the city human resources department regarding payroll procedures.
At the entry level, this position requires a degree in accounting or business administration, and five to seven years of progressively responsible experience, with at least one year at management level. Additionally, the following skills are required:
- Outstanding leadership and command of best practices in financial management
- Ability to work effectively and cooperatively with other members of staff and administration.
- Strong service orientation and demeanor appropriate to provide a high level of service to a diverse public.
- Strong written and verbal communication ability; exceptional interpersonal skills.
- Demonstrated capacity to coordinate multiple tasks under time constraints.
- Ability to maintain a courteous, calm, and cooperative demeanor in stressful situations.
- Strong experience with technology tools; experience with Excel and ledger software.
- Brings creative and positive energy to the work; able to collaborate with others.
- Ability to inspire confidence as a public representative of the organization.
The following skills, demonstrated through prior training or experience, are desired:
- Fund accounting, budgeting, financial statement preparation and analysis.
- Personnel and payroll procedures.
- Experience in a non-profit environment.